How to see who exported, imported or changed data
What is it for?
The audit log keeps sensitive operations: who did it, when, on which record and in which company. It answers “who deleted this?” and “who saw that password?”.
When to use it?
- When a value changed and nobody knows who changed it.
- To show an auditor who viewed vault secrets or posted a VAT settlement.
- To see refused operations: Blocked: change.
Where to find it?
Audit › Records › Audit log.
Before you start
Your profile is Certified accountant or system administrator, who have the Audit app. Done on 1 November 2026.
How to use it
- Open Audit › Records › Audit log. The list opens grouped by Event type, with the number of records of each.
- Click a type, for example VAT settlement posted, to see the lines: Date/time, Event, Audited model, Audited record ID, User, Origin and Company.
- For another type, use the search or Filters and Group By.
Expected result
In the demo, the list opens with about 60 groups (one per event type) and more than a thousand records: the number next to each type is the number of records, and the counter in the top right corner (for example “1-58 / 58”) counts the types, not the records. Among the stable types are VAT settlement posted (8 records), VAT return created (12) and Blocked: change (2). The vault types (Vault: secret created, Vault: secret viewed, Vault: access denied) only exist after someone uses the vault, and the counts change with each test: do not use them as a reference value. Whoever creates a credential in the vault is recorded in Vault: secret created.
Important notes
- The log shows the event, not the content. The vault secret never appears here.
- The history of a printed document has another path: in the PDF, the Document history (the document's Print button).
Common problems
I cannot see the Audit menu
- Cause: your profile does not have the Audit app. The Accountant does not have it.
- What to do: ask the administrator. See also Profiles and permissions.