How to migrate Enterprise assets

What is it for?

A Portuguese company that already used Odoo Enterprise assets before fiscaldoo switches to fiscaldoo Fixed assets, which have the tax board of Regulatory Decree (DR) 25/2009. The Move Enterprise Assets assistant creates one fixed asset record for each of the company's Enterprise assets, with the value, the depreciation already posted and the tax limit, without creating or changing journal entries.

Once moved, fiscaldoo depreciates the asset. Enterprise stops posting that asset's future depreciation on its own.

When to use it?

• Once, when fiscaldoo starts being used in an Enterprise database with Enterprise assets in a Portuguese company.
• Again, after fixing whatever was left behind (for example, a missing category). The assistant skips assets already moved and duplicates nothing.
• Do not use it to bring in assets from another program: see Import assets from another program.
• Do not use it in a company from another country: its assets stay in Enterprise.

Where to find it?

Accounting › Record › Partners and assets › Move Enterprise Assets. It opens a window over the screen you are on.

Before you start

• Your profile is Certified accountant. With the Accountant profile, the Move Enterprise Assets menu does not appear (Fixed assets does).
• The optional Enterprise asset migration module is installed. It is not installed automatically: without it, the menu does not exist. Ask the administrator or fiscaldoo support for it.
• There is a backup of the database, and the move was first rehearsed on a copy. See Backups.
• The company has its asset categories, with a single category for each asset account used in Enterprise. In a company with no categories, Accounting › Configure › Banks and assets › Asset categories shows “No asset categories yet” and the Create default SNC categories button. In the demo, the button answered “9 categories created for Metalomecânica Exemplo, Lda.”, among them Basic equipment, with account 433. Beware: two of them, Administrative equipment and IT equipment, use the same account 435, and an Enterprise asset in that account is left out until only one category has 435 (see “Common problems”). The steps are in Categories and depreciation models.
• Each category has the asset's Default DR 25/2009 Rate. The rate limits the tax depreciation that goes into the record. In the demo, the Basic equipment category got code 1060 from Table I, at 14.28%. Pending validation by a certified accountant: the DR 25/2009 table code for each asset.

How to use it

1. Open Accounting › Record › Partners and assets › Move Enterprise Assets. The window brings the Company you are working in and Stop Enterprise depreciation ticked. The window text says “Copies the running Enterprise assets of the company to the fiscaldoo fixed assets: values, depreciation already done and tax board (DR 25/2009). No journal entry is created or changed. Running it again does not duplicate anything: assets already moved are skipped.”
2. Confirm the Company and leave Stop Enterprise depreciation ticked. The help (?) says: “Stops the automatic posting of the future depreciation entries of the moved Enterprise assets, so that nothing is depreciated twice. Entries already posted are never touched (the Enterprise does not archive a running asset).”
3. Click Move assets. The window shows the Migrated Count, the Skipped Count and the list, with the reason for each asset left out. In the demo: “Moved: 2 asset(s).”, with the Torno mecânico CNC and the Compressor de ar, and “Not moved: 1 asset(s).”, with “Empilhador elétrico: the depreciation method of the Enterprise is not linear: the fiscaldoo board is linear.”
4. Click Close and open Accounting › Record › Partners and assets › Fixed assets. The list opens with the In use filter: AF/00001 Torno mecânico CNC is there. To also see AF/00002 Compressor de ar, remove the filter: it is In preparation.
5. Open AF/00001 and check the values against Enterprise: Cost €12,000.00, Depreciated so far €4,800.00 and Net book value €7,200.00. In the Accounting board tab, the History at entry (second-hand) group has the Accounting Depreciation at Entry and the Remaining Accounting Life (years).
6. In the Tax board tab, check the Tax Rate (%), the Maximum Annual Quota and, in the History at entry (second-hand) group, the Tax Depreciation at Entry.
7. If any asset was left out, fix the reason (see “Common problems”) and go back to step 1. In the demo, the 3rd run gave “Moved: 0 asset(s). Not moved: 1 asset(s).”, with only the Empilhador elétrico: the two assets already moved were not repeated.

Expected result

The Torno mecânico CNC asset, which in Enterprise had €12,000.00, 5 years straight-line and the 2024 and 2025 depreciation posted (€2,400.00 each), ended up like this in fiscaldoo:

On record AF/00001	Value	Where it comes from
Acquisition Date	01/01/2024	The Enterprise one.
Start of Use Date	01/01/2026	The day after the last depreciation posted in Enterprise (31/12/2025).
Condition	Used	It already had depreciation.
Processing	Annual	Enterprise depreciated by year.
Accounting Depreciation at Entry	€4,800.00	The depreciation posted in Enterprise: 2 × €2,400.00.
Remaining Accounting Life (years)	3.00	5 years × €7,200.00 still to depreciate ÷ €12,000.00.
Tax Depreciation at Entry	€3,427.20	The rate's maximum up to 31/12/2025: €12,000.00 × 14.28% × 24 months ÷ 12.
State	In use	It was already in use in Enterprise.

• The Depreciation plan tab holds the instalments still to do, all Planned: accounting ones of €2,400.00 on 31/12/2026, 2027 and 2028; tax ones of €1,714.29 from 2026 to 2030 and €1.35 in 2031.
• The Compressor de ar, which was in draft in Enterprise, became AF/00002, In preparation, Condition New, with the Start of Use Date equal to the acquisition date (01/03/2026). When the asset starts being used, click Put in use on the record.
• Journal entries: none. The company had 53 journal entries before the move and still had 53. Depreciation from 2026 onwards is posted later in fiscaldoo, to the category accounts (4383 and 6423 in the example): see Process depreciation.
• Nothing is deleted in Enterprise. The Torno's 2024 and 2025 depreciation stays as it was. That of 2026, 2027 and 2028 stays unposted and no longer posts on its own. The Empilhador elétrico, which was not moved, keeps being depreciated by Enterprise: its depreciation from 2026 to 2029 posts on its own, each on its date, and it does not appear in Fixed assets. See “the depreciation method of the Enterprise is not linear” under “Common problems”.

Important notes

The same asset cannot be depreciated in two places

Always leave Stop Enterprise depreciation ticked. Without it, Enterprise keeps posting the future depreciation of the moved assets on its own, and fiscaldoo posts the same.

• The tax depreciation at entry can be lower than the accounting one. Enterprise does not apply the DR 25/2009 rates; fiscaldoo does. In the example, €1,372.80 of the €4,800.00 already posted was above the tax maximum, and from 2026 onwards the accounting instalment (€2,400.00) stays above the tax one (€1,714.29). Pending validation by a certified accountant: the tax treatment of these differences in years already closed and in the following ones.
• In this version, in the Tax board tab, the Remaining Tax Life (years) shows 0.00 on moved records of second-hand assets. Do not rely on that field: the tax plan is calculated from the rate and is checked in the Depreciation plan.
• A user who only works with Portuguese companies does not see the Enterprise asset menus. Fixed assets only holds the assets that were moved. Those left out do not appear there and, in this version, have no screen where they can be seen: note down the “Not moved” list before closing the window (running Move assets again shows it again).
• Only straight-line assets are moved. Left out, with the reason in the window, are assets with another method, those without a single category for the account and, according to the product guide, assets already closed or cancelled in Enterprise and those with value increases. Pending validation on screen: these two cases were not triggered in the demo.

Common problems

“no single category of the fiscaldoo assets uses the account 433 Equipamento básico: create it first”

• Symptom: after Move assets, the assets appear under “Not moved” with this sentence. In the demo, in a company with no categories yet, all 3 assets were left out: the two in account 433 with this sentence and the Empilhador elétrico with the method one.
• What to do: in Configure › Banks and assets › Asset categories, create the category for that account, or click Create default SNC categories. If there are two categories with the same Asset Account, keep only one with that account: the sentence asks you to create the category even when there are two. In the demo, after the default SNC categories, an Enterprise computer in account 435 was left out with “Computador portátil: no single category of the fiscaldoo assets uses the account 435 Equipamento administrativo: create it first.”, because Administrative equipment and IT equipment both use 435. Then run Move assets again.

“the depreciation method of the Enterprise is not linear: the fiscaldoo board is linear”

• Symptom: an asset with declining-balance depreciation stays under “Not moved” with this sentence, in every run.
• What to do: the asset stays in Enterprise, which keeps depreciating it on its own. Its future depreciation posts on each date, even with Stop Enterprise depreciation ticked: that option only applies to assets that are moved. In this version, a user who only works with Portuguese companies has no screen to see this asset or to stop its depreciation. Do not create a record by hand for the same asset in Fixed assets, because the asset would then be depreciated twice. Talk to fiscaldoo support before the date of the next depreciation (31/12/2026 in the example). Pending validation by a certified accountant: how to move an asset with declining-balance depreciation to the straight-line board.

The moved asset does not appear in Fixed assets

• Symptom: the window says the asset was moved, but the Fixed assets list does not show it.
• What to do: the list opens with the In use filter. An asset that was in draft in Enterprise is moved as In preparation: remove the filter.

I cannot find Move Enterprise Assets

• Symptom: under Record › Partners and assets there is Fixed assets, but not Move Enterprise Assets.
• What to do: check that your profile is Certified accountant and that the optional migration module is installed. In a Community database, the menu does not exist: see Switch to Enterprise.