How daily quantities are calculated in payroll processing
What is it for?
Daily quantities are not entered by hand: they are calculated. For each employee and each day, fiscaldoo keeps the planned, worked, absence, public holiday, overtime and night hours. A pay item with Quantity source set to Hours of the daily quantities takes its hours from here.
Meals and kilometres do not go through this screen: the meal allowance uses eligibility, and business trips use Trip maps.
When to use it?
- When you want to check an employee's hours over a period.
- After changing a contract, an absence or a public holiday, to repeat the calculation.
- Do not use it to enter extra hours: see How to process the month.
Where to find it?
Payroll › Prepare › What is there to do this month?, in the Other records and tables group: Daily quantities.
The list opens empty until there is a calculation, and the screen itself explains: “Use “Compute quantities” above: nothing is typed in this list.”
Before you start
- Your profile is Payroll Administrator or Payroll Processor: both open the list and calculate.
- The employee has a contract version in force in the period.
How to use it
- In Daily quantities, click Compute quantities.
- Choose the Worker, fill in From and Up to and confirm the Territory. Click Calculate.
- The list opens with one day per line and the totals at the bottom.
- Open a day to also see Overtime hours, Night hours and Tolerance payable (hours).
Example. An employee with 8 hours a day, from 01/12/2026 to 24/12/2026, on the Mainland: the list has 24 days, with 144.00 Planned hours, 128.00 Worked hours and 16.00 Holiday hours (01/12 and 08/12). A Saturday appears as “Rest day (no planned hours)”.
Expected result
- One day per line, with the Reason. Each new calculation becomes the Current run, and the previous one is kept as history.
- Overtime and night hours are zero on a day without an approved time record: “they are zero on a day without an approved record”.
Important notes
The list has no New button: the lines are never entered by hand.
Common problems
| The screen says | What to do |
|---|---|
| “The end of the period is before its start.” | Correct the dates. |
| “A period of more than one year cannot be computed at once.” | Split the period by year. |
| “… has no contract version in force between 01/01/2025 and 31/01/2025.” | Record the contract on the employee file. Without a schedule, nothing is assumed. |
| “Some required fields are empty.” | Fill in the fields in red. |