How to check invoiced sales against the accounts

What is it for?

Two Audit reports check sales: Sales documents check lists each document issued, with the tax number (NIF), the amount and the ATCUD; Invoicing against accounting shows the documents whose total differs from the amount of the matching journal entry.

When to use it?

• Before submitting the SAF-T or closing the year, to see whether everything invoiced is in the accounts with the same amount.
• When the auditor asks for the list of sales documents for the period.
• Not for seeing what customers owe: for that, see customer debts.

Where to find it?

Audit › Checks › Sales documents check and Audit › Checks › Invoicing against accounting. Auditor or Fiscal officer profile; the Accountant does not have the Audit menu.

Before you start

• Profile: fiscal officer. The example is Empresa Demonstração, Lda, year 2026.

How to use it

1. Open Audit › Checks › Sales documents check. The year 2026 is selected (01/01/2026 – 31/12/2026); change to Month or Quarter and choose the period. Each line is a document, with Customer tax ID, Date, Net amount, Total, ATCUD and Notes.
2. Check the end of the list. The Total line adds up the Net amount: €38,393.00, with credit notes as negatives (NC D26/1 is −€600.00). The Notes column is empty: there are no issues in the example.
3. Click Document to open each line's document. To keep the list, use Export PDF or Export; Copy link copies the link to the report with the filters and Save options saves the filters. More filters has Include drafts (no effect in the example, which only has certified documents), Unfold all, Group by hierarchy and Show amounts in.
4. Open Audit › Checks › Invoicing against accounting. The columns are NIF, Date, Journal, Documents, Document total, Amount of the entry and Difference. In the example it shows only the Total line with 0 and €0.00: there is no document where invoicing and accounting differ.

Expected result

• The list has one line per sales document in the period, each with its ATCUD. A document without an ATCUD, or with a note, needs looking into.
• Invoicing against accounting at 0 means no document has a total different from its journal entry.

Important notes

• The check covers what is in the product: it does not compare with what the AT received. Look at the communication to the AT on its own screen.
• A report at zero does not prove that sales are complete: documents never issued or posted outside the product do not appear.
• You cannot cause a difference through the screen: a certified document cannot be changed and the journal entry is created with the document. Pending on-screen validation: what a line with a difference looks like, because the demonstration has none and the product does not let you create one.

Common problems

I do not see the “Checks” menu

• Cause: the profile is Accountant, without the Audit menu.
• What to do: ask a fiscal officer or the Auditor to open it.

The total does not match the trial balance

• Cause: the report adds up the net amount (without VAT) of the documents; the trial balance shows accounts.
• What to do: compare the sales and services accounts in the trial balance with the net amount total, for the same period.