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Pending validationOdoo 20.0Community and Enterprise

How to record a training action and attendance

What is it for?​

A training action records what was taught, when, how many hours and who attended. The hours of those present count towards each employee's 40 yearly hours (see How to track the year's mandatory training hours).

When to use it?​

  • An internal or external training took place and you need to record who took part.
  • Someone attended only part of the session, or was absent.

Where to find it?​

People › Training › Quick registration. Recorded actions are in People › Training › Training actions.

Before you start​

How to use it​

  1. Open People › Training › Quick registration. The screen has 4 steps.
  2. Step 1: choose the Course and fill in Date, From, Up to, Trainer and Place, for example 20/10/2026, from 09:00 to 17:00. Next is only enabled once the course and the details are chosen.
  3. Step 2: tick the participants (or the departments, or Choose all listed; Paste a list of names accepts a list). In the example, 3 employees.
  4. Step 3: everyone starts as Present. Change whoever was Absent or attended only in part (Partial, and type the hours). The summary says “1 present · 1 partial · 1 absent — 11 h in total.”: check it against the hours you typed.
  5. Step 4: in Signatures, choose Tablet in the room, QR in the room, Request to the worker or Paper sheet, and click Register. Note: Request to the worker does not work today (see “Important notes”); prefer Tablet in the room, QR in the room or Paper sheet.

Expected result​

The training action opens (for example FOR-2026-001) in the Done state, with Validation To validate, Signatures missing and the list of Participants with attendance, hours and signature (To sign). Whoever was Absent gets 0.00 hours. The Absences button shows the Training absences created for those present, which the employee sees in My space.

Important notes​

  • Hours count straight away, even with missing signatures. The Training board adds them up and shows separately “2 Actions to validate” and the “Signatures missing”.
  • Request to the worker does not work today. When you click a participant's Ask the worker to accept button, the Invalid Operation window says “The acceptance of the worker is not available. […] How to fix it: mark the signature by hand, or install it.”. Use Mark as signed or Mark all as signed (see How to ask an employee to confirm a document).

Common problems​

“The Annex C codes of this course are incomplete.”​

This is a step 3 warning: the record is saved anyway. Complete the codes on the course for the Single Report (Relatório Único).

Only Human Resources record training​

With a profile without access to Quick registration, the message is “Only Human Resources register training. How to fix it: ask the HR team.”.